The National Organization for State Medical and Osteopathic Board Executives

 

AIM Institute

PROGRAM AGENDA

2005 Educational Workshops in Albuquerque

Physician Licensing, Technology & Investigations

Wednesday-Friday, April 27-29, 2005

Meeting Room: Fiesta

 

Day One of AIM Institute - All Day:  Physician Licensing Workshop

Wednesday, April 27 - 8:00 am - 5:00 pm

Morning Session: 

8:00 am  Greetings and Welcome

·         Greetings:  AIM Vice President Rolf Sletten, Executive Secretary & Treasurer, North Dakota State Board of Medical Examiners

·         Welcome from the Host Boards:  Charlotte Kinney, Executive Director, New Mexico Medical Board and Annette Rodriguez Brumley, Executive Director, New Mexico Board of Osteopathic Medical Examiners

8:05 am         Introduction to the Workshop

Licensing Program Planning Committee Chair: Charlene K. Abbott, Licensing Administrator, Kansas State Board of Healing Arts

·        The Importance of the Basics – Focusing on Best Practices and Procedure in Licensure

8:10 am   License Application Process and Reinstatement

Presenter:  Barbara Mohler, Licensing Director, New Mexico Medical Board

·        The Future: Expediting the Licensure Process Through the Use of Technology

9:00 am   The New Online License Application Process in North Carolina with Demonstration

Presenter: Hari Gupta, Director of Operations, North Carolina Medical Board

9:30 am   Introduction to VeriDoc with Demonstration - The new fully automated state-to-state licensure verification system. 

Presenter: Rolf Sletten, President of VeriDoc 

10:00 am       Break 

10:15 am  FSMB Updates

·         FSMB Common Application Workgroup

Common License Application - Form (CLA-F) Workgroup (Collaboration between AIM and FSMB)

    1) New Hampshire Board of Medicine's experience with the CLA-F incorporated in their state licensing application

    2) Pilot project with three or four states to put their state license applications (with the CLA-F incorporated) on-line

    3) Review of hospital and health plan group efforts to implement uniform applications (state and national initiatives) 

Special Committee Charge: 

Origin: FSMB House of Delegates Resolution 04-5; International Medical Schools sponsored by Alaska State Medical Board, Colorado Board of Medical Examiners, Connecticut Medical Examining Board-Connecticut Department of Public Health, Iowa Board of Medical Examiners, North Carolina Medical Board, State Medical Board of Ohio, and Oklahoma State Board of Medical Licensure and Supervision.

Presenter:  Tim Knettler, FSMB Vice President, Member Support Services

Addressing International Medical Graduate Application Issues

10:45 am  International Medical Graduates

1)     ECFMG Agreement with FCVS for primary source verification of IMG credentials;

2)     Update: Recent changes to ECFMG certification requirements;

3)     International Medical Education Directory (IMED) a web-based resource on the world’s medical schools that is freely available on the Foundation for Advancement of International Medical Education and Research (FAIMER ®) website at www.faimer.org

4)     Status of the WHO Directory - World Directory of Medical Schools of the World Health Organization (WHO);

5)     ECFMG Credentials Verification – Ask ECFMG if you are unsure about a school name or program change: How Board Licensing Staff can inquire of the ECFMG if they are trying to verify from what school an individual graduated and name changes of programs.

Presenter: Bill Kelly, Manager, Medical Education Credentials Department, ECFMG

Staying Current with FCVS

11:30 am   FCVS - Federation Credentials Verification Service

Physicians with an FCVS established profile:  An option to expedite licensure

Utilization of the new on-line FCVS search engine can assist FCVS accepting boards to expedite licensure, procure hard to obtain credentialing information and obtain additional information to evaluate a licensure applicant. 

Paperless Credentials

All state medical boards that accept FCVS received an average of 142 profiles in 2004, which is about 10 reams of paper per board.  Learn about technology and security to receive the profiles electronically. 

ABMS Certification Verification

An agreement between FSMB and ABMS means primary source verified specialty certification information will be available in the spring of 2005 through the FCVS Physician Profile.

Speaker: Kevin Caldwell, Director, FCVS, FSMB

 

Afternoon Session:

Developments in the Examination Process

1:00 pm  Examinations

USMLE - United States Medical Licensing Examination

1. Update on Step 2 Clinical Skills (all five centers are operational and scores began coming out in December 2004); 

2. Review the USMLE program's recommendations (and rationale) Re: attempt and time limits on the examination (this seems always to be of interest even if only because staff are often interested in what other boards do in these areas); 

3. Review a USMLE transcripts in more detail (for example, explain how and why someone might see a transcript with the annotation "Score Not Available" or "Indeterminate Score.")  This would also provide an opportunity to discuss the status of eTranscripts (the secure website FSMB is creating for state boards to access an electronic copy of transcripts rather than waiting on a hard copy through the mail.); 

4.  Review the USMLE program's internal process for investigating allegations of irregular behavior on the part of examinees. In essence, the process that leads up to a transcript arriving at a medical board with the annotation for "Irregular Behavior."

Speaker: David Johnson, Director, Examination Services, Federation of State Medical Boards (FSMB)

 

NBOME - National Board of Osteopathic Medical Examiners

1)     Update Status of Osteopathic Clinical Skills Examination

2)     Exam History

3)     Exam Attempts

4)     Score Reporting

Speaker: Joe Smoley, Executive Director, National Board of Osteopathic Medical Examiners (NBOME) 

 

Background Checks

2:00 pm    Resources for Physician Background Checks  

Presenter:  Betsy Ranslow, MS, OTR/L, Senior Associate for External Relations and liaison to the Executive Committee of the National Practitioner Data Bank for the Division of Practitioner Data Banks, Bureau of Health Professions, Health Resources and Services Administration, US Department of Health and Human Services

Presenter:  David R. Hooper, Director, FPDC, FSMB

Presenter:  Patrick McDonald, Credentialing Products, American Medical Association (AMA)

Presenter:  Annette Van Veen Gippe, Deputy Director, American Osteopathic Information Association 

3:00 pm       Break 

Roundtable Discussion – The Idea Exchange 

3:15 pm – 4:15 pm: Four Rotating Roundtable Discussions – 15 minutes each - A good opportunity for attendees to ask questions on a one-on-one basis.

·         Online Renewals – Moderator: Brenda Knopp, Office/Systems Manager (also License Renewals), Kentucky Board of Medical Licensure

·         Postgraduate Permits/Limited Licenses – Moderator: Barbara Mohler, Licensing Director, New Mexico State Board of Medical Examiners

·         Criminal Background Checks – Moderator: Lana Cinnamon Durbin, Medical Licensure Coordinator, Kentucky Board of Medical Licensure - Currently, 22 medical boards are authorized to conduct criminal background checks on physicians applying for medical licenses.  Of those boards, 14 are authorized to conduct national and state criminal background checks, and eight can conduct state criminal background checks only.

·         Verifications – Moderator: Jeanne Hoffman, Licensure Supervisor, Minnesota Board of Medical Practice

4:15 pm: Come back together as a group and recap the roundtable discussions

4:30-5:00 pm: OPEN ROUNDTABLE - 30 minutes for an open discussion on burning topics from anyone from the floor. 

 

PROGRAM AGENDA

Day Two of AIM Institute – Morning Only:  Technology Workshop

Thursday, April 28th - 8:15 am - Noon  

Morning Session: 

8:15 am Greetings and Welcome

·         Greetings:  AIM Vice President Rolf Sletten, Executive Secretary & Treasurer, North Dakota State Board of Medical Examiners

·         Welcome from the Host Boards:  Charlotte Kinney, Executive Director, New Mexico Medical Board and Annette Rodriguez Brumley, Executive Director, New Mexico Board of Osteopathic Medical Examiners

8:25 am  Introduction to the Workshop

Technology Workshop Co-Chair Christy Robinson, Program Operations Administrator, Florida Board of Osteopathic Medicine

8:30 am – 9:30 am: Informational Resources

Disciplinary Final Action Information Available Online – Presenter: Nancy M. Kerr, Executive Director, Idaho State Board of Medicine 

Automatic Notification of Disciplinary Final Action – Presenter: Kate Nosbisch, Deputy Executive Director, Practitioner Information, Virginia Board of Medicine 

Florida Board of Medicine’s WebBoard – Presenter: Elizabeth Kress, Regulatory Supervisor, Florida Board of Medicine 

Group Discussion Session
 

9:30 am – 10:30 am: Paperless Initiatives

Imaging of Licensure Applications – Presenter:  Rose Foss, Director of Licensing, Massachusetts Board of Registration in Medicine 

Online Renewals – Presenter: Kate Nosbisch, Deputy Executive Director, Practitioner Information, Virginia Board of Medicine

“Barcode” Imaging – Presenter: Nancy M. Kerr, Executive Director, Idaho State Board of Medicine 

Group Discussion Session 

10:30 am  Break 

10:45 am – 11:45 am:  Future of Technology in Customer Service 

Online Customer Service Surveys:

1)     Licensee Survey – Presenter: Lyle Kelsey, Executive Director, Oklahoma State Board of Medical Licensure and Supervision 

2)     Profiling Web Site – Consumer Response – Presenter:  Lola Pouncey, Bureau Chief of Operations for the Department of Health, Division of Medical Quality Assurance  

The Use of Technology to Improve Public Health and Health Regulation – Presenter:  Lola Pouncey, Bureau Chief of Operations for the Department of Health, Division of Medical Quality Assurance

Background Checks – What Does the Future Hold? – Presenter: Nancy M. Kerr, Executive Director, Idaho State Board of Medicine 

Group Discussion Session

 

 

PROGRAM AGENDA

Day Two of AIM Institute - Afternoon:  Part I: Investigations Workshop

Thursday, April 28th - 1:00 pm – 5:00 pm  

1:00 pm Greetings and Welcome

·         Greetings:  John D. Volmer, AIM Secretary; Chair, Investigations Program Planning Committee and Administrator, South Carolina Board of Medical Examiners 

·         Welcome from the Host Boards:  Charlotte Kinney, Executive Director, New Mexico Medical Board and Annette Rodriguez Brumley, Executive Director, New Mexico Board of Osteopathic Medical Examiners 

Background Checks - Resources for Investigators

1:05 pm    Physician Background Checks  

Presenter:  Betsy Ranslow, MS, OTR/L, Senior Associate for External Relations and liaison to the Executive Committee of the National Practitioner Data Bank for the Division of Practitioner Data Banks, Bureau of Health Professions, Health Resources and Services Administration, US Department of Health and Human Services

Presenter:  David R. Hooper, Director, FPDC, FSMB

Sharing Information

2:00 pm   Cooperative State-to-State Investigations: Success and Failure - Examples of Multi-State Investigations 

Presenter: Tom Hannah, Chief of Investigative Services, Florida Department of Health 

3:00 pm   Break 

Working with Prosecutors 

3:15 pm  The Prosecutor’s Viewpoint: Working With Investigators - What makes or breaks a successful case investigation? 

Presenter: Kenneth P. Woodington, Esq., Prosecutor for South Carolina Board of Medical Examiners.  Formerly with the South Carolina Attorney General's Office 

Collaborative Practice Issues  

4:00 pm   Collaborative Practice - Problems and Investigations: An Alabama Initiative - A Nurse Investigates Nurses and Physicians 

Presenter: Cheryl S. Thomas, RN, MSN, Alabama State Board of Medical Examiners 

5:00 pm Adjourn for the Day 

PROGRAM AGENDA

Day Three of AIM Institute – Morning Only:  Part II: Investigations Workshop

Friday, April 29th - 8:30 am - Noon  

Reorganization – Its Impact 

8:30 am  Reorganization of Investigative Staff - The Pros and Cons: Placing Investigators exclusively under the Legal Office 

Presenters: 

Donald W. Hayden, Operations Coordinator, Office of Investigations and Enforcement, Office of General Counsel, South Carolina Department of Labor, Licensing and Regulation (Don is a former Nursing Board Investigations Supervisor and FBI Supervisor.) 

Executive Director LaSharn Hughes and Senior Agent Adrienne Baker, Georgia Composite State Board of Medical Examiners 

9:30 am  Break 

DOCUMENTS

9:45 am-10:45 am:  The Legal and Ethical Implications of E-Mails, Faxes and Other Electronic Communications: Is Anything Privileged and What is Subject to Discovery? 

Presenter: South Carolina Deputy Secretary of State O'Neil Rashley, Jr. 

Roundtable Discussion – The Idea Exchange 

10:45 am  Open Roundtable  

12:00 Noon – Adjourn – End of AIM Institute 

_____________________________________________

 ACKNOWLEDGEMENTS 

AIM wishes to thank the many people who make our meetings so successful.   

·         Special thanks to our Host State Boards: Charlotte Kinney, Executive Director, New Mexico Medical Board & Annette Rodriguez Brumley, Executive Director, New Mexico Board of Osteopathic Medical Examiners.

·         Special thanks also to all of our Presenters and Members of our Program Planning Committees: Without their willingness to share their time, knowledge, and experience, we would be unable to bring you such important programs.

2005 AIM Institute Program Planning Committees 

Physician Licensing Program Planning Committee

CHAIR: Charlene K. Abbott, Licensing Administrator, Kansas State Board of Healing Arts

Lana Cinnamon Durbin, Medical Licensure Coordinator, Kentucky Board of Medical Licensure

Brenda Knopp, Office/Systems Manager (also License Renewals), Kentucky Board of Medical Licensure

Jeanne Hoffman, Licensure Supervisor, Minnesota Board of Medical Practice

Barbara Mohler, Licensing Director, New Mexico State Board of Medical Examiners

Tina M. Steinman, Executive Director, Missouri State Board of Registration for the Healing Arts


Technology Program Planning Committee:

CO-CHAIRS: Pamela E. King, AIM Southern Region Representative and Board Director, Florida Board of Osteopathic Medicine & Christy Robinson, Program Operations Administrator, Florida Board of Osteopathic Medicine

Rose Foss, Director of Licensing, Massachusetts Board of Registration in Medicine

Lyle Kelsey, Executive Director, Oklahoma State Board of Medical Licensure and Supervision

Nancy M. Kerr, Executive Director, Idaho State Board of Medicine

Kate Nosbisch, Deputy Executive Director, Practitioner Information, Virginia Board of Medicine


Investigations Program Planning Committee:

 

CHAIR: John D. Volmer, AIM Secretary and Administrator, South Carolina Board of Medical Examiners  

Curtis L. Ellis, Director of Investigations, North Carolina Medical Board 

Ed Munson, Senior Investigator, Alabama Board of Medical Examiners 

Kenneth J. Spooner, Assistant Director of Investigations, New York Office of Professional Medical Conduct (OPMC) 

Vickie Wilson, Investigator, Oregon Board of Medical Examiners 

END OF AGENDA